The Exact Tools We use at The Brainy Gal Virtual Assistant

I'm often asked what software, tools, and programs I use to run my business, The Brainy Gal Virtual Assistant.  Below is a list of all the programs, tools and software I am currently using or have used in the past and highly recommend.

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The best decision I have made for my business so far is purchasing Kajabi. 

This is the tool we use at The Brainy Gal to:

  • Create and Host our Website

  • Manage Clients and Email Newsletters

  • Create and Sell Courses and Products

I don't sugarcoat so I'll be honest : Kajabi is expensive. However, when I added up what I was spending on all the different products and services...and the time it was taking me to connect everything together...moving to Kajabi actually ended up saving me money.  Kajabi gives you everything you need to run your business in one place and it's so user-friendly, running a business feels EASY.

The best part?  Once I learned the ropes, I was able to offer Kajabi as a SERVICE to clients...and I immediately signed two new big-ticket clients who needed help with their Kajabi setup and maintenance.

Kajabi offers new users a 14-day free trial...but using my button below - you can double your free trial to 28 days! 
TRY KAJABI FREE FOR 28 DAYS!

BLUEHOST for Website Hosting

Since 2011 I have seen it ALL when it comes to hosting websites.  Between myself and my clients I have tried many, MANY hosting companies and my favorite to date is BLUEHOST. If you have a website then I guarantee at some point, it will go down. It will glitch. It will get a fatal error.  Sooner or later you are going to find yourself needing to call your hosting company for help.

If there is one thing I have learned since 2011 it is that BLUEHOST has amazing support. Period. There are other popular hosting companies (who I won't name) that WILL NOT help you out without charging extra for every little thing. I have never had a problem with Bluehost and have found them to be remarkably helpful every time.  If you're looking for a website hosting company for yourself of your client I confidently recommend Bluehost! 

LEARN MORE ABOUT THE BEST WEB HOSTING

CANVA for Creating Logos Images and Graphics

You need to create logos, website graphics and cool, branded images for all of your social media channels.

My FAVORITE tool for doing this is CANVA. Design anything you want in just a few minutes with thousands of beautiful templates and images.

Here's the best part:  You can try Canva Pro FREE for 30 days or use Canva Basic totally for FREE. Cancel anytime.

 

GET CANVA FOR FREE NOW!

CONVERTKIT for Email Marketing and List Building 

You may have also heard this referred to as a 'CRM' or, Customer Relationship Management software. This is an important platform to keep track of leads and to be able to send email blasts or automated emails to clients or potential leads.

CONVERTKIT: 

Manage and keep track of all your contacts in this one EASY to use place at an affordable price.  ​ConvertKit makes it easy to build a landing page, to capture subscribers, or embed forms onto your website that turn casual readers into subscribers and future clients!

Awesome news...ConvertKit has a FREE version for newbies who are just getting started!

START USING CONVERTKIT FOR FREE

TAILWIND

for Social Media Scheduling and Marketing

Over the years I've tried multiple tools for social media scheduling, some free, and some paid and I've finally found the one I'm MOST happy with!

TAILWIND

You might be surprised to hear that the TWO biggest drivers of traffic to my website are Instagram and Pinterest. In fact, Tailwind's marketing tools have probably been responsible for the majority of my new followers this year.

 

TRY TAILWIND FOR FREE!

HAUTE STOCK for Graphics and Images

Getting HIGH QUALITY images for your website, newsletter and Social Media posts is absolutely CRUCIAL to building a respected business.  While I like to take my own photos and also use some free images...by far my favorite source for getting beautiful images for myself AND my clients is: HAUTE STOCK

If you or your clients need lifestyle images, work and desktop pictures, mockups, graphics, and/or seasonal images...Haute Stock is THE. PLACE. TO. GET. THEM.  They also create pre-made social media images you can use...how's that for sweet?  The pictures are by far, the most beautiful I've found on the internet and the ONLY images I would pay money for. 

Sweet deal: Sign up for their newsletter and get 21 FREE images now!

SIGN UP AND GET 21 FREE IMAGES NOW!

for Accounting and Bookkeeping

Soooo many Virtual Assistants miss this important part of running a business! Starting with proper accounting practices right from the get-go will help you keep track of your earnings AND keep you from getting into hot water with the tax man. Freshbooks is an amazing tool to help Virtual Assistants keep track of business finances, expenses, and creating invoices for clients. BUT many Virtual Assistants don't know you can also use Freshbooks as a time tracking tool and a way to manage your client roster. 

 

TRY FRESHBOOKS FOR FREE!

CALENDAR AND PLANNING TOOLS

Being ORGANIZED in life and business is an absolute MUST for me.  I use a combination of online Google calendar and printable Virtual Assistant Binder to stay on top of my schedule, plan, and create a vision for my business.

Google Calendar is a time-management and scheduling calendar service developed by Google.  It allows me to create multiple layers (for life, business, each client, each kiddo) and track all my appointments and tasks by the hour.  I love that it syncs across all my devices so I can easily add or change appointments from my phone, tablet, or computer.  The good news? It's totally FREE!

THE ESSENTIAL VIRTUAL ASSISTANT BINDER:

I created The Essential Virtual Assistant Binder because I still like to hand write my daily to-do lists and plan and vision for the future with pen and paper.  It contains over 55 Printable pages to help Virtual Assistants set goals, balance their schedules and stay organized in businesses and life. The Essential Virtual Assistant Binder was created specifically with Virtual Assistants in mind and contains all the tools, lists and trackers you need to define your targets and keep your V.A. biz running smoothly.

CHECK OUT THE ESSENTIAL VIRTUAL ASSISTANT BINDER

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